General Accountability

Responsible for all aspects of managing client and file information, including establishing and maintaining organizational systems to manage paper-flow; client contact; drafting and filing documents; and billing and administrative tasks.

Primary Responsibilities

• Prepare correspondence, documents, faxes etc. using email instructions, and copy typing.
• Draft standard letters, documents, and document briefs.
• Draft pleadings under the Family Law Act and the Divorce Act.
• Set trials, discoveries, etc. and prepare required documentation.
• Prepare Lists of Documents, Form 8 Financial Statements, and Application Records.
• File preparation and management.
• Time entry, billings and client collections.
• Liaise with clients and potential clients.
• Coordinate and schedule various meetings and appointments.
• Maintain BF system to ensure follow up and receipt of requested materials/documents.
• Other general and administrative tasks as required.

Qualifications

• At least five years’ family law and litigation experience.
• Proficient in Microsoft Office (including Excel), and DivorceMate applications.
• Knowledge of Family Law Act, Supreme Court Family Rules, and Court Forms.
• Exceptional organizational skills, the ability to function well under pressure; handle a high volume, fast pace and multiple assignments without sacrificing quality or attention to detail.
• Aptitude in electronic filing and organizational systems for a paperless practice.
• Meticulously detail oriented – excellent spelling, grammar, and proof-reading skills.
• Excellent written and verbal communication skills, including ability to communicate in a professional, mature and courteous manner.
• Professional deportment and presence.
• Ability to work independently and in a team environment.
• Flexibility to work occasional overtime.
• Preference will be given to candidates who have completed an accredited Legal Administrative Assistant program.

Please forward resumes to Human Resources at msmiljanic@farris.com.

We thank all applicants for their interest in Farris; however, only shortlisted candidates will be contacted.

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

General Accountability

The Securities Paralegal will be responsible for assisting the securities group in all aspects of its practice, including drafting, reviewing, and analyzing securities-related transactions, preparing, completing and managing securities filings, and all other matters related to corporate and securities transactions.

Primary Responsibilities

• Assist lawyers with securities-related transactions, including private placements, public offerings and takeover/issuer bids.
  Prepare, complete and manage securities filings and related matters, including electronic filings made through the following systems:
  • SEDAR+/SEDI
  • BCSC eServices
  • OSC’s Electronic Filing Portal
  • TSX Securefile
  • Canadian Securities Exchange
  • CDS – CUSIP Applications
• Prepare, complete and manage other securities filing with respect to:
  • Exempt distributions (e.g., Form 45-106F1)
  • Exemptive relief applications
  • TSXV/TSX filings
• Assist lawyers and clients with respect to securities filing issues, including filing fees, filing timelines, form completion, etc.
• Assist lawyers and clients with managing transfer agency matters.
• Research securities-related issues (e.g., exemption orders, continuous disclosure filings, precedent materials).
• Develop securities precedent documents (e.g., filing transmittal letters, fee checklists, summaries of continuous disclosure filing requirements).
• Draft routine securities filings and continuous disclosure documents, including:
  • Material Change Reports
  • Early Warning Reports
  • Initial drafts of AIFs, Management Information Circulars, etc.
• Prepare documentation to incorporate, amalgamate, continue and dissolve corporations and other documentation (resolutions, etc.) in the context of corporate transactions and continuous disclosure obligations.
• Undertake securities projects as may be required (e.g., precedent systems, electronic closing books).
• Other duties as assigned by the securities group.

Qualifications

• A minimum of seven years’ securities paralegal experience within a law firm.
• A certificate/diploma from an accredited Paralegal program is required.
• Exceptional verbal and written communication skills.
• Ability to function well under pressure; handle large transactions, fast paced and multiple assignments without sacrificing quality of work product.
• Proven ability to effectively manage a high volume of work and competing deadlines.
• Strong analytical, organizational and project management skills.
• Detail-oriented – excellent spelling, grammar and proof-reading skills.
• Ability to anticipate and exercise sound judgment.
• Strong interpersonal and communication skills (both oral and written).
• Strong document production skills, advanced level of proficiency in MS Office, including document management and comparison systems.

Please forward resumes to Milana Smiljanic or e-mail: msmiljanic@farris.com.

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

General Accountability

The Commercial Real Estate Paralegal will be responsible for assisting the real estate group in all aspects of its busy practice including drafting, reviewing, and analyzing commercial contracts of purchase and sale, easements, rights of way, subdivisions and strata plan filings, conducting title/due diligence searches, and all matters related to commercial real estate closings including financing.

Primary Responsibilities

• Administer files from start to finish.
• Prepare documents with respect to acquisitions and sales of various types of commercial properties, financing and land development matters including preparing all acquisition loan, construction financing and deposit insurance security documents.
• Prepare and diarize summaries of key transaction dates and conduct title and off-title due diligence searches.
• Draft statutory right of ways, covenants, and easements.
• Review and process purchase and sales agreements, deposits, and payouts.
• Prepare all internal documents relating to trust transactions.
• Prepare discharge of mortgages and reporting discharge particulars to purchaser’s legal representative.
• Prepare and finalize reporting letters and diarize key post-closings dates and tasks.
• Communicate with vendors, purchasers, financial institutions, clients, lawyers, brokers, and others.
• Participate in client interviews, engage in direct phone, and e-mail communications with clients and others and attend to execution of documents by clients.
• Other administrative support as required in coordination with existing administrative assistants.

Qualifications

• A minimum of three years of paralegal experience covering all aspects of commercial real estate transactions.
• Experience with banking and lending transactions will be considered an asset.
• Strong document production skills and proficiency in MS Word, Excel, Adobe and in preparing Land Title electronic forms.
• Strong understanding of BC Land Title Office registration requirements and capability with e-filing including coordination of electronic meets.
• Working knowledge of various applicable databases i.e. BC Online, LTSA, municipal tax searches, etc.
• Excellent communication skills, including ability to communicate in a professional, mature, and courteous manner in a busy, fast paced practice.
• Excellent organizational skills.
• Ability to handle multiple assignments without sacrificing quality or attention to detail.
• A team player who can work independently and take initiative.
• Familiarity with basic corporate and partnership legal matters and basic familiarity with working with various municipalities throughout British Columbia would be an asset.
• A certificate/diploma from an accredited paralegal program would be an asset.

Please forward resumes to Milana Smiljanic or e-mail: msmiljanic@farris.com.

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

General Accountability

The Float Legal Administrative Assistant is responsible for providing legal and administrative support to teams in all practice areas, for covering desks during short and longer term absences, and for overflow work when other LAA’s are busy. Duties include managing client and file information, maintaining organization systems to manage document-flow; client contact; drafting and filing documents; billing and administrative tasks.

Primary Responsibilities:

• Understand individual requirements of a desk and expectations of teamed lawyers in order to provide quality coverage in the absence of the teamed assistant.
• Meet with and follow instructions of the assistant with respect to specific requirements of the desk.
• Produce documents including typing, revising, creating blacklines and/or multiple versions of daily correspondence and/or practice specific documents (such as court documents or agreements).
• Maintain established filing and bring forward systems which may be in either manual or electronic form.
• Interact professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications.
• Coordinate parties, schedule and organize various meetings.
• Enter timesheets and coordinate the billing cycle.
• Complete electronic and/or manual filing.
• Perform various administrative tasks including conflict checks and opening and closing of files.
• Other duties as required.

Qualifications

• Three to five years’ corporate and/or litigation experience.
• Advanced level of proficiency in MS Office.
• Strong organizational skills, the ability to effectively manage a high volume of work, multi-task, and meet deadlines.
• Meticulously detail oriented — excellent spelling, grammar and proof-reading skills.
• Solid dictation skills.
• Strong service orientation.
• Ability to take initiative and think ahead.
• Excellent communication and interpersonal skills.
• High energy team player, positive and willing attitude.
• Ability to work independently with minimal direction.
• Ability to comfortably adapt to changing environments.
• Flexibility to work occasional overtime.
• Keyboarding of at least 60 w.p.m.
• Willingness to learn other areas of law.
• Preference will be given to candidates who have completed an accredited Legal Administrative Assistant program.

Please submit your cover letter and resume to Milana Smiljanic at msmiljanic@farris.com.

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.