General Accountability

The Legal Administrative Assistant is responsible for managing client and file information, including establishing and maintaining organizational systems to manage paper-flow; client contact; drafting and filing documents; billing and administrative tasks.

Primary Responsibilities

• Draft daily correspondence, document preparation and proofreading, and management of precedents.
• Receive and process payments from clients; issue receipts as appropriate.
• Handle trust bank deposits, cheque certifications and courthouse runs as required.
• Print, photocopy and scan documents.
• Daily time entry, billings and client collections.
• Other duties as required.

Qualifications

• 1-2 years’ legal administrative assistance experience
• Exceptional interpersonal skills, including the ability to communicate in a professional, mature and courteous manner.
• Detail-oriented, strong organizational skills and the ability to multi-task.
• Reliable, punctual and possesses a strong sense of “team”.
• Proficiency in Microsoft Word and Outlook and basic knowledge of Excel.
• Hours of work: 9:00 a.m. to 5:00 p.m. Monday through Friday.
• Preference will be given to candidates who have completed an accredited Legal Administrative Assistant program.

Compensation + Benefits

• Competitive salary with structured annual reviews.
• Extended health and dental coverage for you and your family.
• Employee and family assistance program through LifeWorks.
• Generous vacation time, sick time and personal time allotment.
• Life, short and long term disability insurance.
• Group RRSP plan with matched contributions.

Please forward resumes to Milana Smiljanic or e-mail: msmiljanic@farris.com.

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

Please note that applicants who receive a conditional offer of employment from Farris will be required to provide proof that they are fully vaccinated with a COVID-19 vaccine approved by Health Canada as a condition of employment and to maintain their status as fully vaccinated as a condition of continued employment.  Farris will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to disability or other protected grounds under the Human Rights Code.

General Accountability

The Legal Administrative Assistant will be supporting a partner and two associates and is responsible for all aspects of managing client and file information, including establishing and maintaining organizational systems to manage paper-flow; client contact; drafting and filing documents; billing and administrative tasks.

Primary Responsibilities

• File preparation including preparing and submitting of conflict searches, file opening sheets, preparing physical files.
• File management including organizing and managing documents of both physical and digital filing systems.
• Use of iPro Eclipse litigation database software, including document uploading and deletion, updating document information, and running document production.
• Document preparation including letters, emails, faxes and court documents.
• Communicate directly with clients, court reporters, experts and opposing counsel.
• Book court dates and discoveries, file court materials, and communicate with court registries (including Provincial Court (Small Claims), B.C. Supreme Court, B.C. Court of Appeal, Federal Court and Supreme Court of Canada).
• Organize and assemble chambers records, books of authorities, lists of documents, appeal records and appeal books.
• Obtain and index cases from CanLII and other sources (QuickLaw, Westlaw).
• Prepare and submit Certificates of Pending Litigation and other forms with LTSA.
• Prepare and submit Personal Property Registrations.
• Conduct various court, LTSA, BC Assessment, Corporate Registry and Personal Property Registry searches.

• Daily time entry.

• Billing of accounts; handling client collections.
• Other general administrative support services as required.

Qualifications

• 3-5 years’ litigation experience.
• Strong organizational, calendar, and file management skills.
• Strong understanding of Law Society of BC Client Identification, Verification and Anti-Money Laundering Rules.
• Excellent communication and interpersonal skills.
• Positive and willing attitude.
• Ability to function well under pressure and manage a high volume of work.
• Excellent spelling, grammar, and proof-reading skills.
• Ability to take initiative and think ahead.
• Excellent proficiency with MS Word, Excel and Outlook.
• Keyboarding of at least 60 wpm.
• Preference will be given to candidates who have completed a Legal Administrative Assistant program.

Compensation + Benefits

• Competitive salary with structured annual reviews.
• Extended health and dental coverage for you and your family.
• Employee and family assistance program through LifeWorks.
• Generous vacation time, sick time and personal time allotment.
• Life, short and long term disability insurance.
• Group RRSP plan with matched contributions.

Please forward resumes to Milana Smiljanic or e-mail: msmiljanic@farris.com.

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

Please note that applicants who receive a conditional offer of employment from Farris will be required to provide proof that they are fully vaccinated with a COVID-19 vaccine approved by Health Canada as a condition of employment and to maintain their status as fully vaccinated as a condition of continued employment.  Farris will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to disability or other protected grounds under the Human Rights Code.

General Accountability

Reporting to the Corporate Services Supervisor, the Corporate Services Clerk will work alongside the Corporate Services team in providing corporate legal services to lawyers and their respective clients.  Duties include maintenance of Annual Report bring forward system, sorting returned Annual Reports for filing with BC Registry, and preparation of routine correspondence.

Primary Responsibilities

• Assist in the preparation of annual reports, consent resolutions and annual maintenance accounts for BC corporations and Federal Annual Maintenance.
• Maintain the Annual Maintenance Bring Forward System.
• Attend to the filing of annual reports and other routine registry filings.
• Attend to scanning and updating Virtual and actual minute books.
• Other administrative support as required

Qualifications

• Strong service orientation.
• Detail oriented, highly organized, ability to deal effectively with deadlines, and work well under pressure.
• Positive and willing attitude.
• Self-motivated with ability to perform under minimal direction, work independently while enjoying being part of a team.
• Exceptional communication and interpersonal skills.
• Keyboarding of 50 wpm.
• Basic knowledge of MS Word and Excel. Familiarity with ALF considered an asset.
• Previous experience working in an office environment. Preference will be given to those who have completed an accredited Legal Administrative Assistant program

Please submit your cover letter and resume to Human Resources or email Milana Smiljanic at msmiljanic@farris.com.

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.

Please note that, applicants who receive a conditional offer of employment from Farris will be required to provide proof that they are fully vaccinated with a COVID-19 vaccine approved by Health Canada as a condition of employment and to maintain their status as fully vaccinated as a condition of continued employment.  Farris will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to disability or other protected grounds under the Human Rights Code.