General Accountability

Reporting to the Director, Human Resources, the Legal Administrative Assistant will support an exceptionally busy real estate practice by taking ownership for managing client and file information; establishing and maintaining organizational systems; client contact; reviewing documents; document production; billing, and other administrative tasks.  The Legal Administrative Assistant will work closely with the paralegal team and assist with pre-sale closings and commercial/residential transactions.

Primary Responsibilities

• Document preparation and review for standard commercial and residential real estate transactions.
• Handle a high volume of full cycle billing and client collections.
• File opening (pre-sale developments), preparation, organization, and management.
• Prioritizing daily tasks, maintaining a bring forward system, scheduling meetings, etc.
• Work closely with paralegals and accounting department to assist with:
  • Daily monitoring and reconciliation of the trust account.
  • Correspondence with sales team regarding incoming trust deposits.
  • Preparing instructions with respect to trust deposits, payouts and receipts.
  • Preparing and registering LTO documents.
  • Reviewing statements of adjustments.
  • Assisting with the client information package.
  • Reporting eBinders.

Qualifications

• Minimum five (5) years’ experience as a legal administrative assistant, experience in commercial real estate strongly preferred.
• Strong document production skills and advanced level of proficiency in Microsoft Office and Adobe.
• Working knowledge of various applicable databases i.e. BC Online, LTSA, LTO, etc.
• Self-starter with the ability to anticipate support needs and take initiative.
• The ability to function well under pressure, handle a heavy workload, and manage multiple competing tasks and deadlines.
• Meticulously detail-oriented – excellent spelling, grammar and proof-reading skills.
• Resilient team player and willingness to help other team members as required.
• Excellent oral and written communication skills, including the ability to communicate in a professional, mature and courteous manner.
• Flexibility to work occasional overtime.

Compensation + Benefits

The typical salary range for this position is $60,000.00 – $70,000.00 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience and internal and market equity.

• Competitive salary and structured annual reviews.
• Extended health and dental coverage.
• TELUS Health Employee & Family Assistance Program.
• Generous vacation time and sick time allowance.
• Life, short and long-term disability insurance.
• Pension plan.
• Annual professional development/education allowance.
• Annual fitness allowance.

Please forward resumes to Milana Smiljanic or e-mail: msmiljanic@farris.com.

Farris LLP is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. We thank all applicants for their interest in Farris; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status.